Job Board

The Administrative Analyst III will perform a wide variety of professional analytical and administrative duties in support of health center functions, operations, and programs. The typical duties will consist of, but not limited to, data collection, analysis, interpretation and reporting, initiation of special projects and other specialized functions, and coordination of assigned activities with other departments, divisions, outside agencies, and the general public.

This position is exempt from Career Service under the CCH Personnel Rules.

• Collects, analyzes and interprets data and produces management reports and presentations (utilizing current software and/or applications) to support the department's/division's quality plan and operational needs.
• Conducts research on public health data, federally qualified health centers, health systems to understand external environment.
• Creates projections based on data on volume of the data
• Conducts data collection and analysis to plan for geographic and secure lines growth areas
• Tracks clinic staffing; clinic staffing ratios; identified gaps in coverage and provides options for coverage
• Tracks provider sessions per health center
• Works with residency programs to create residency schedules in health center
• Tracks volume targets and expected volumes per health center, and identifies variances
• Notifies COO, Regional Director, Clinic Manager, lead physician and management in gaps and variances of data tracked
• Tracks personnel vacancies; request to hires, and works with Human Resources to ensure efficient processing of Human Resources paperwork
• Tracks and maintains records of personnel actions, disciplines, leaves, and moves within the department. Prepares reports for Leadership as needed.
• Assures appropriate coverage is obtained for all leaves.
• Develops shift and on-call work schedules. Coordinates vacation calendar as per NNOC Collective Bargaining Agreement.
• May directly supervise other support staff members as applicable.
• Assists leadership with development and management of department/division budgets.
• Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff. Maintains purchasing and payment records in electronic and/or paper files. Processes reimbursements.
• Coordinates department/division meetings, prepares agendas and minutes; creates and maintains meeting documentation in electronic and/or paper files.
• Works with Information Technology department to troubleshoot system and/or application problems.
• Maintains resource directory of contact information.
• Collaborates with various inpatient and outpatient departments to implement strategies to address patient care issues.
• Develops and maintains positive relationships with coworkers, patients and visitors.
• Serves as backup for other higher level administrative support staff.
• Manages and/or participates in special projects.
• Performs other duties as assigned.