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What will you be doing in this role?

Job Summary

The Program/Project Coordinator provides strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.

Principal Responsibilities:
 

• Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, composing meeting meetings and other correspondence/communication with management and/or stakeholders.
• Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project. Provide coordination of applicable logistics or information as directed by leadership.
• Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program/project. May actively represent the program and/or the organization.
• Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.
• Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with other departments, vendors and applicable community parties as needed.
• Responsible for creating reports for management in the evaluation of the program/project performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance.
• May provide feedback to management and make recommendations regarding program/project operations and/or procedures.

Department Specific Responsibilities 

• Responsible for creating annual schedules.
• Acts as first point of contact for medical students and provides administrative onboarding on-site.
• Will collaborate with multiple stakeholders from different institutions and maintain a good standing relationship to facilitate onboarding and off-boarding of different levels of learners.
• Provides orientations to different levels of learners on a weekly basis.
• Coordinates the onboarding process for external residents, fellows and medical students, including credentialing, orientation, and the management of rotation specific goals and objectives.
• Collaborate with clinical faculty to ensure educational objectives are met with external rotations, providing mentorship and constructive feedback.
• Develop and maintain relationships with external residency and fellowship programs to ensure timely and accurate processing of all documentation, including agreements, credentialing and licensure requirements.
• Foster a collaborative relationship with residents, faculty, medical students and institutional stakeholders to create a supportive and educational environment coordinating logistics around clinical rotations for external medical students, rotating residents and fellows, overseeing placement, performance evaluations and ensuring compliance with accreditation and institutional standards.

Education:
High School Diploma/GED, (Minimum)

Bachelor's Degree, Health care, Business Administration, Management or related field. (Preferred)

Work Experience:
2 years Progressively responsible administrative or strategic support experience (Minimum)

3 years Organizational Program or Project coordination/support experience; utilizing program/project management and development procedures (Preferred)

GME Experience Preferred

Exposure to ACGME Preferred

Exposure to VSLO & Oasis System Preferred

Exposure to EPIC Preferred

Skills:

Highly organized and detail oriented 

Able to multitask with ease

Collaborates well with others in a team environment

Strong Customer Service