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Department

Job Summary

Under general supervision, performs various administrative and customer service duties for the department of Obstetrics and Gynecology. Directly supports the Administrative Director, Director of Service and Chief of Midwifery, as well as a large provider staff. Responsible for scheduling meetings across departments, coordinating resident onboarding, supporting various tasks such as but not limited to purchasing, prenatal classes and tours, and the department website.

Essential Functions:

Maintains current knowledge of the Providers work schedules and anticipates needs for support.5%

Assists in the development and maintenance of department website.5%

Maintains department employee files and ensures they are up-to-date and contain all appropriate documents per HR policies. 10%

Assists Director of Nursing in annual evaluations to ensure that all documents and associated trainings are done on time. 5%

Collects and enters data in spreadsheets and databases for monthly reports.

5%

Maintains a current knowledge of payroll and related policies and procedures.

5%

Maintains and continually develops competence with office technology.5%

Prepares purchase orders and payment requests according to purchasing and accounts payable policies and procedures.

5%

Meeting and Scheduling 20%

• Compiles, transcribes and distributes minutes of meetings and arrives for meetings on time and is prepared.

• Schedules meetings, teleconferences, special event activities, and staff meetings.
• Arranges meetings, interviews, conferences and moves for Directors of OBGYN and other department staff upon request
• Reserves conference rooms and makes audio-visual equipment arrangements as appropriate.  

Travel Arrangements 5%

• Prepares and submits travel authorizations promptly and accurately.
• Arranges travel through internal or outside agents and prepares itinerary
• Arranges hotel accommodations upon request.

Arranges for the repair and maintenance of office equipment. 5%

Student Coordination 15%

• Coordinate all the activities at Denver Health for OBGYN residents and Medical students
• Serve as the primary point of contact for students rotating in our OBGYN department

Manage systems and tools related to onboarding; make recommendations for and implement improvements 5%

Acts as the point of contact for receiving information/calls from internal and external customers/service providers to maintain office equipment/supplies, maintenance, environmental services, etc. and notifies the appropriate personnel5%

Education:

• High School Diploma or GED Required

Work Experience:

• 1-3 years clerical experience. Required and

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Knowledge of budgeting principles and practices sufficient to assist the department to achieve their goals while adhering to this budget.
• Intermediate knowledge of databases sufficient to be able to research, analyze, and report.
• Telephone etiquette, computer, organization and communication skills are a must.
• Ability to handle multiple priorities and needs at one time.
• Skilled in independently adapting, interpreting and applying written guidelines, precedents, and standardized work practice to a variety of unprecedented or problematic situations.
• Ability to maintain adequate office supplies.
• Ability to demonstrate professional work behavior by following guidelines as established by policies and procedures.
• Recognizes, initiates, and leads improvement efforts.
• Microsoft System experience required.

Shift

Work Type

Salary

Benefits

• Competitive pay

• Outstanding benefits

• Education opportunities

• Shared leadership and advancement opportunity

• State-of-the-art facilities

• Immediate retirement plan matching

• Professional clinical advancement program

• Participation in evidence-based projects

• Public Service Loan Forgiveness (PSLF) eligible employer

• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer

Our Values

• Respect

• Belonging

• Accountability

• Transparency

All job applicants for safety-sensitive positions must pass a pre-employment drug test, once a conditional offer of employment has been made.

Denver Health is an integrated, high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, Denver's 911 emergency medical response system, 10 family health centers, 19 school-based health centers, Rocky Mountain Poison & Drug Safety, a Public Health Institute, an HMO and The Denver Health Foundation.

As Colorado's primary, and essential, safety-net institution, Denver Health is a mission-driven organization that has provided billions in uncompensated care for the uninsured. Denver Health is viewed as an Anchor Institution for the community, focusing on hiring and purchasing locally as applicable, serving as a pillar for community needs, and caring for more than 185,000 individuals and 67,000 children a year.

Located near downtown Denver, Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer.

We strongly support diversity in the workforce and Denver Health is an equal opportunity employer (EOE).

Denver Health values the unique ideas, talents and contributions reflective of the needs of our community. For read more about our commitment to diversity visit: https://www.denverhealth.org/for-professionals/careers/diversity-and-inclusion

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About Denver Health

Take your career to the next level at Denver Health, where we offer a robust benefits package and endless opportunities for growth. Denver Health is a nationally-ranked, locally-trusted, premier healthcare institution located in the heart of Denver, Colorado.Twenty-five percent of all Denver residents, or approximately 150,000 individuals, receive their health care here. We are known as an integrated health care system that encompasses multidisciplinary academic specialties, a community health system, a level I adult trauma center, pediatric emergency and urgent care center home to Denver Public Health and many of the nation's leaders in medicine.Denver Health is an Equal Opportunity Employer At Denver Health we pride ourselves on our commitment to diversity. Equal opportunity is a fundamental principle of Denver Health. As an equal opportunity employer, Denver Health is committed to recruit, hire, promote and administer all human resource actions in a non-discriminatory manner. Denver Health is committed to providing equal opportunities in all business practices and to all persons regardless of age, race, color, national origin, genetic information, religion, sex, pregnancy, disab...ility, sexual orientation, gender identity, gender expression, marital status or veteran status (collectively “protected status”). Denver Health strives to maintain a work environment that is free from unlawful harassment and discrimination and will not tolerate any such conduct by employees or directed at employees within the scope of their employment. Read the full Human Resources Employee Principles and Practices policy.

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