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Posted: 21-Jan-23
Location: Washington, D.C.
Type: Full Time
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Required Education:
Internal Number: 2022-1513
The Grants Manager will assist the Association in coordinating and have direct charge of private funding, federal grants, and cooperative agreements. This position will report directly to the Chief Financial Officer (CFO). The position will in addition work with all principal investigators and program managers to ensure the smooth operation and reporting of grants made to APHA. The position will identify new proposal opportunities that fit the areas of interest specified by program staff and management. Additionally, the Grants Manager may function as a staff liaison to one or more APHA boards or committees. Support the growth and expansion of grants, cooperative agreements, and contracts as APHA works to diversify and deepen funding relationships with CDC, other federal agencies, non-profit, and private partners. Assist the principal investigators and senior staff in administering grant funds in a manner that provides confidence, monitor required reporting of all funds, and prepare summaries, reports, or other documents. Develop templates and internal guidelines to standardize grant administration activities, track grant proposals from submission through closeout, and support all project managers activities as need.
Expertise in Grant Requirements:
- The Grants Manager provides support to APHA staff on a range of philanthropic and federally funded projects.
- Troubleshoot potential issues with APHA Principal Investigators and serve as a resource to program managers.
- Monitor grant timelines and submission processes, audit grant files periodically, and ensure compliance with all requirements.
- Manage carryover/no cost submission and close-out processes.
Schedule/Calendar for Reporting
- Develop schedule for internal and external reporting for all project staff.
- Communicate interim and final progress reporting requirements with each program manager, providing needed documents and due dates that allow for timely processing. Follow-up with each program manager to ensure they have submitted documentation and/or made provisions for submission, as needed.
Standardize Templates
- Work with CFO, AED and project staff to identify most effective means of collecting and reporting required information.
- Develop templates for the collection of qualitative and quantitative reporting.
Finance/Accounting
- Monitor program budgets and expenditure and coordinate with program Manager to ensure effective program.
- Maintain records of all payments manage and manage all changes request and prepare monthly records for all grants related activities.
- Handle all grants-related internal and external inquiries.
Grant Requests and New/Continuation Grant Application
- Prepare grant continuation documentation and compile interim and final progress reports.
- Coordinate grant submission applications.
Central Grant Repository
- Maintain information related to grant administration reporting in one central place.
Client and Staff Interaction
- Serve as liaison between the Procurement and Grants Office and APHA on budget matters, and as a back up to the Principal Investigator(s) regarding programmatic matters.
- Interact as necessary with grantors, in person, on telephone, or via email and represent APHA or grantor, as appropriate.
Administrative and Research Duties
- Review grant offerings in and identify new proposal opportunities that fit the areas of interest specified by program staff.
- Assist with new proposal preparation and submission for funding opportunities- refine budgets; complete paperwork; assist with review of the finished proposal; and submit documents on or before the due date.
Perform other duties as assigned.
Minimum of five years grant management experience with non-profit associations. Bachelor’s degree in business, accounting, or related field strongly preferred, but not required. Working knowledge of grant management. Excellent organizational and administrative skills. Ability to communicate effectively, orally, and in writing. Strong interpersonal skills required to work effectively with staff, APHA members and external vendors. Working knowledge of computers. Proficiency with Microsoft Office, IMis, Dropbox, Adobe Acrobat, Great Plains reporting, Grants.gov, Sharepoint, Grant Solutions and other federal software. Internet and email communication required. Must be able to work occasional evening and weekend work as job duties or projects requires and travel to staff APHA-related meetings as needed. Requires occasional lifting and moving to 25 pounds.
Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy. Please contact Human Resources.
Position is based in downtown DC near several metro stations. Hours: 35 hours a week, full-time, Mon- Fri. (daytime). Number of openings: 1.
Applicants who meet the requirements and are interested in being considered for this position should submit the following information (please include your last name in all filenames when uploading materials. You should use this format: LastName.CoverLetter) at: https://careers-apha.icims.com.
- Cover letter;
- Resume;
- A writing sample;
- Salary requirement;
- At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).
CLOSING DATE: Open Until Filled
EEO/AA/ETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.
