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Administrative Assistant - Pediatric Surgery

Cincinnati Children's Hospital Medical Center

Details

Posted: 03-Aug-22

Location: Cincinnati, Ohio

Salary: Open

Categories:

Admin / Clerical

Internal Number: 135158

Description

As an Administrative Assistant you will provide secretarial/administrative support to employees or groups in the organization. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses. Work typically has department wide impact and involves coordination with internal and external constituents.

REPRESENTATIVE RESPONSIBILITIES

???Coordination

Schedule and coordinate conferences, meetings, interviews, and appointments.
Independently resolve scheduling conflicts anticipating scheduling problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches utilizing electronic resources.
Act as liaison for coordination of physical moves.
Work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.

???Communication

Researches information following well-defined paths and responds to a multitude of requests.
Functions as a resource on department policy and processes.
Works effectively with other departments, external agencies, and vendors.
Troubleshoots in response to problems and poses solutions.

???Technology

Use software applications to create and edit workbooks, documents, and presentations.
Understand the functions of software used in the department and uses this knowledge to organize information.
Produce queries from databases and reviews data to look for variances.

???Writing/Editing

Produce well-written notes, documents, or communications.
Transcribe medical dictation.
Take meeting minutes and format for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials to meet submission requirements.
Type, format, and submit scientific manuscripts and journal reviews.
Provide manuscript and reference support.

???Financial/Human Resources

Effectively demonstrates skills related to the completion and processing of forms, documents, and reports.
Collects and electronically submits payroll information for department.
Acts as a liaison with payroll.
Compiles information and performs data entry for departmental budget information/expense tracking.
Assists with completion of HR forms.
Assists with account reconciliation.
Validates accuracy of information submitted and resolves discrepancies.
Acts as a liaison with Human Resources Management Services to facilitate personnel processes.

Qualifications

EDUCATION/EXPERIENCE

Required:

??? High school diploma or equivalent
??? 2 years of work experience in a related job discipline.

Preferred:

MS Office Suite (Word, Excel, Outlook)

Unique Skills:

Healthcare experience

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About Cincinnati Children's Hospital Medical Center

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better, and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

Connections working at Cincinnati Children's Hospital Medical Center

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