Provide administrative support to a busy research center, especially calendar support to Center Director/Vice Chair. Assist with the maintenance of several current projects while also preparing for future projects. The ideal candidate will have strong attention to detail and the ability to work well both independently and with a team.Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.
The Department of Anesthesiology at Vanderbilt University School of Medicine has a long tradition of innovation. This creative impulse has kept the Vanderbilt Anesthesiology Department in the vanguard of clinical discovery, basic science research, and translational application of new knowledge throughout perioperative medicine.
Anesthesiology is a dynamic and rapidly evolving medical specialty. Although the operating room anesthetic of today would be familiar to an anesthesiologist from 20 or 40 years ago, our technology has improved, and our scope of practice has expanded dramatically to incorporate the full arc of perioperative medicine. Simultaneously, the economic and regulatory landscape within which we care for our patients has been fundamentally changing beneath our feet for a generation.
Vanderbilt Anesthesiology has the intellectual agility to maintain equilibrium and thrive in this unstable environment. We get the right people onto the team, create the right systems of practice to provide optimum patient care, and develop innovative technology to improve the capabilities of our clinicians. We train the future leaders of perioperative medicine in research, clinical innovation and patient care, and we put those skills into practice every day.
Our department is characterized by optimism, excitement, talent, and a commitment to work together to improve our knowledge and the care we provide to our patients. We welcome individuals at all levels who share this commitment and our passion for creating the best perioperative science and medicine.
Full Time/Non-Exempt Position
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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Maintain Vice Chair's busy calendar, screen calls and schedule travel
Provide daily front desk support to center faculty, staff, students, and visitors
Answer main email inbox and central phone
Edit and proofread presentations, reports, memos, and emails
Primary purchasing agent for all center and research project needs
Maintain department Pcard
Track, record and submit expenses as they specifically relate to projects and budgets
Schedule meetings for project team leaders and maintain conference room calendars
Maintain current knowledge of various technologies
Process faculty and staff travel expenses, as needed
Develop itineraries for recruits and visitors, as needed
Distribute and administer evaluation forms and surveys
Maintain project databases and circulate information to project team members
Assist with study participant recruitment, as needed
Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
Compiles data, analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance.
Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.
Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.
Team Interaction: Provides informal guidance and support to less experienced team members.
High School Diploma or GED (or equivalent experience) and 4 years relevant experience.
***Preferred Qualifications: ***
Expertise with iCal and Mac highly preferred
Experience working in an academic/research setting
Expertise with Microsoft Office (Word, Excel, Powerpoint)
Evidence of excellent organizational and interpersonal skills
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.