This position will be responsible for coordinating and executing complex administrative and business support activities. Responsibilities will include coordinating office support activities, providing administrative support to faculty and performing activities to support personnel administration processes, which may include handling confidential employee information.
The position is based in the Vanderbilt Institute for Global Health (VIGH). In addition to providing local administrative support in VIGH, this role may engage in administrative and personnel administration support activities across multiple units within the Institute for Medicine and Public Health (IMPH).
Successful candidates will be customer service-oriented professionals with previous complex administrative experience.
Department Summary :
The Institute for Medicine and Public Health at Vanderbilt exists to connect research and teaching with policy and practical solutions. We are charged with re-imagining and amplifying collaborations among more than 50 departments, 292 faculty, 208 staff, 110 graduate students, more than 21 centers, and all ten schools. The Institute reaches across the state, nation, and the global community to translate knowledge into better health. For more information, please visit https://www.vumc.org/medicine-public-health/home.
View how Vanderbilt Health employees celebrate the difference they make every day:
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Key responsibilities will include but are not limited to the following:
Perform a variety of administrative support tasks which may include coordinating office support activities, purchasing office supplies and equipment, managing conference room calendars and coordinating meetings with VIGH and global partners, maintaining shared office space, coordinating office moves, phone and computer installations, mail distribution, etc.
Serve as custodian for department P-Card. Make purchases for the department, maintain documentation, and perform monthly statement reconciliation.
Serve as department liaison with property management. Coordinate building access forms and maintainance work orders.
Provide support in personnel administration which may include coordinating Kronos and eTimesheets approvals, preparing payroll forms, maintenance of employee files, distribution of paychecks, etc.
Provide administrative support to assigned faculty and senior staff, which may include meeting coordination and other activities to support faculty in their academic and research roles.
Maintain various department lists (i.e. contacts, space rosters, computer equipment lists, etc.)
Assist with completing annual space survey report
Additional responsibilities as assigned.
This position requires a high school degree and a minimum of five years of related experience. Candidates with a bachelor's degree are encouraged to apply.
Preferred experiences and skills :
Strong administrative support background
Superb communication and problem-solving skills
Superb organizational and document maintenance skills
Familiarity with a variety of office technology and strong MS Office skills
This is a full-time position; M-F; 40 hours per week.
Salary is dependent upon education and experience.
Background screens will be performed, and education will be verified prior to employment. Please be prepared to provide required information and/or documentation.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.