Associate Program Manager - Workforce Support - VICTR

Your Role:

In your rewarding role as Associate Program Manager, you will serve as an individual contributor and independent thinker on the department's Workforce Support team to provide recruiting and hiring support, administrative program coordination, and internal support for ~300 staff and faculty.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/ .

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments:

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments.

• US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology (Bill Wilkerson Center), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
• Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
• Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
• The Leapfrog Group: grade "A" in Hospital Safety Score
• National Institutes of Health: among the top 10 grant awardees for medical research in the US
• Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
• Nashville Business Journal: Middle Tennessee's healthiest employer
• American Hospital Association: among the 100 "Most Wired" medical systems in the US

Performance Elements

• Assists and provides support on the department's recruiting and hiring program, which includes opening new positions, scheduling candidate interviews, working with hiring managers, shepherding candidates through the hiring process, and following through with post hire requirements such as creating new employee files, updating org charts, and updating credential databases.
• Owns and manages VICTR's remote work program.
• Partners with VICTR's finance team on space and floor plan management.
• Acts as a liaison to suppliers and vendors for technology and equipment.
• Assists in creating newsletters, flyers and other marketing materials for department and institution wide events and announcements.
• Makes recommendations for improvements based upon outcomes of events or programs.
• Distributes communications via mail, electronic media or other means.
• Actively participates in HR functions, such as employee promotions process, and departmental immigration cases.
• Schedules special meetings for leadership as requested.
• Provides expertise of and assists in oversight on the goals and objectives for your projects/programs, and serve as primary point-of-contact, as well as develop/update SOPs and Best Practices
• Acts as a liaison for the department's Workforce Support program by answering inquiries, providing information, and addressing concerns.
• Submits building maintenance tickets as requested.
• Consistently performs QA reviews of the Workforce Support programs and make recommendations.
• Assists in developing Workforce Support program SOPs.