This position is an essential administrative role in the Department of Biostatistics.
Our Department has a dynamic reach across Vanderbilt where our faculty members collaborate on biomedical research. We also offer an innovative and contemporary graduate program. Our mission is to engage in and facilitate collaborative endeavors in biomedicine and the basic sciences, conduct groundbreaking methodological research, promote interdisciplinary discovery, train the next generation of PhD and MS Biostatisticians, and act as an educational resource for biomedical researchers and Vanderbilt.
The primary responsibility of this position is to manage the administrative and business details within the Department Chair's office. It is expected of this position to foster an energetic and collaborative work environment in which team work and high productivity are a priority. A global perspective and high level of professionalism are needed as this position will interact with a diverse faculty and student population as well as leaders from the academic health care field across Vanderbilt, the local community, nationally and internationally.
Responsibilities will include but are not limited to the following:
Executive support to Department Chair
Serves as point of contact for Chair and Department
Manage administrative and business details within Department Chair's office
Coordinate complex meetings and travel arrangements for Department Chair often requiring independent judgment and discretion
Prepare financial documentation and process expense reports in Concur
Assist Department Chair in development of department protocols
As delegated by Department Chair, communicate, implement, interpret and revise policies and procedures as appropriate
Coordinate department meetings, schedules, agendas, and execute communication for these meetings
Document minutes at department meetings and distribute as appropriate
Compile and prepare correspondence and other materials for the Department Chair
Coordinate BETRNet meetings and teleconferences
Coordinate retreats, social activities, celebrations and special events for the Department Chair's office
Track and coordinate renewals of Chair's and Department's memberships
In partnership with Department Chair, help in developing faculty appointment and recruitment goals and priorities for Department's long-range strategic planning
Oversee and process faculty appointments and reappointments
Attend relevant meetings in Office of Faculty Affairs to stay abreast on changes in processes
Oversee and track faculty compliance status
Communicate compliance status to faculty and assist in maintaining compliance with institutional requirements
Design, implement, manage, and automate various tracking systems and internal databases to track faculty appointments
Responsible for maintenance of all related documentation including confidential files
Plan for onboarding of new faculty members
Support department faculty promotions committee
Coordinate travel and agenda for faculty candidates
Partner with administrative leadership to coordinate and complete annual Department and CQS space surveys
Maintain data on space utilization and availability
Facilitate office/cubicle space assignments in partnership with department leadership
May coordinate space moves and renovation projects by liaising with institutional and external partners and vendors
Responsible for hiring, leading, and supervising staff
Assign and oversee work assignments of administrative staff
Review and approve leave requests and timecards
Train, mentor and develop staff
Participate in onboarding new department staff
The Department of Biostatistics at VUMC was founded in 2003, tasked with the mission of bringing biostatistical expertise to the Vanderbilt community. With the unflagging support of the School of Medicine, and the diligence and creativity of our faculty and staff, we daily fulfill our mission: engaging in cutting-edge statistical methodology research, providing collaborative support and educational resources for biomedical and basic science researchers across the university, and training a new generation of biostatisticians. For more information, please visit https://www.vumc.org/biostatistics/ .
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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
This is a full-time position. Salary is dependent upon education and experience.
Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.