The purpose of the Executive Office Manager is to provide executive support to the Chief Executive Officer (CEO) in a one-on-one working relationship; Assist other Executives as needed; maintain responsibility for the day to day operations of the Executive Office; supervise the Executive Assistant I and Executive Assistant II; serve as a liaison to the senior management team; and coordinate and oversee special projects for the Executive Office.
Supervises and manages the Executive Office daily. Assists the CEO as needed.
Manages the CEO's calendar and handles a wide variety of administrative tasks.
Plans, coordinates and prioritizes Executive schedules. Provides gatekeeper and gateway role.
Researches, prioritizes and follows up on incoming issues and concerns. Determines appropriate course of action.
Provides a bridge for smooth communication between the CEO and internal departments demonstrating leadership.
Works closely with the CEO to keep him/her well informed of upcoming commitments and responsibilities.
Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects.
Responsible for drafting required correspondence for the CEO. Coordinates schedules and prepares for meetings.
Prioritizes conflicting needs and follows through to meet deadlines for the CEO. Work with HR Leadership on evaluation process.
Responsible for the planning of the board leadership meetings. Coordinates scheduling of internal System meetings.
A professional appearance is required at all times; confidentially is required in all matters.
Associate degree or equivalent experience. Bachelor's degree preferred.
5 years' experience as an Executive Assistant with a minimum of 3 years' experience in a leadership position. Total of 10 years of working for an Executive and office experience.
Ability to perform the essential functions of this position, with or without reasonable accommodation and without posing a direct threat to the health and safety of self or others. Ability to comply with all Good Shepherd policies and procedures that are job-related and consistent with business necessity. Ability to effectively communicate with patients and provide competent care as appropriate to the ages of patients served by this position.
Excellent telephone skills, overall communication skills [written/oral], critical thinking, proofreading, organizational and relationship skills.
Computer literacy is desired.
Advanced skills in Microsoft Office including Word, Excel, PowerPoint, Visio and Outlook email system
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.