Provides secretarial and administrative support to supervisor and other department/clinic staff.
Monitors the current status of the work for the assigned supervisor.
Anticipates supervisor's needs by gathering records, reports, correspondence or other specific information.
Handles confidential matters concerning organization's policies and practices.
Informs the supervisor of operational problems.Determines action necessary insupervisor's absence and handles matters not requiring executive disposition.
Maintains supervisor's travel arrangements and appointment calendar.Arranges appointments, meetings and conferences.Contacts the appropriate persons to attend.
Attends meetings or conferences as assigned and reports on major points, actions resolved or to be taken.Takes minutes as required.
Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.
Composes correspondence and disseminates to appropriate individuals.
Prepares various documents in accordance with organization's rules and procedures.
Assists in compiling financial, statistical data and reports as assigned.
Files and accurately maintains records as assigned.
Follows the CHRISTUS Health guidelines related to the Health Insurance Portability and Accountability Act (HIPAA), designed to prevent or detect unauthorized disclosure of Protected Health Information (PHI).
Maintains strict confidentiality.
Uses oral and written communication skills to effectively convey ideas in a clear, positive manner that is consistent with the CHRISTUS Mission.
Maintains established CHRISTUS Health policies, procedures, objectives, quality assurance, safety, environmental and infection control.
Implements job responsibilities in a manner that is consistent with the CHRISTUS Mission and Code of Ethics and supportive of CHRISTUS Health's cultural diversity objectives.
Supports and adheres to CHRISTUS Health Service Guarantee.
Performs other related work as required.
High school diploma or GED.
Two years of administrative office experience required with one year experience in a health care organization preferred.
Education in business administration or secretarial practices may be substituted for one year of office experience.
Typing ability of 60 wpm, proficient in Microsoft Word, Excel, Powerpoint and Outlook with excellent communication and organizational skills. Must be able to perform multiple tasks and prioritize effectively.
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.