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Immediate Opening, June 7th, 2017
Federal Research Grant Administrator / Program Officer
The Idaho Veterans Research and Education Foundation (IVREF), a non-profit corporation affiliated with the Veterans Affairs Medical Center in Boise, Idaho, seeks an experienced Program Officer (PO). The PO will be a senior member of an Administrative Core (AC) that is charged with management of a $9.5 million dollar, 5-year National Institute of General Medical Scienceâ??s Center of Biomedical Research Excellence (COBRE) award to the Program Director (PD), Dr. Dennis Stevens. This award is administered through IVREF, and will establish a Collaborative Center of Excellence in Emerging/Reemerging Infectious Diseases at the Boise VA Medical Center.
The PO will ensure the PDâ??s specific aims for the COBRE program are met. These aims are: 1) to support existing junior Infectious Diseases researchers and transition them to research independence; 2) to improve existing research infrastructure, including establishment of key core facilities; 3) to increase the scientific diversity and critical mass of basic science researchers and physician-scientists with interests in Infectious Disease pathogenesis and treatment; and 4) expand existing intra- and inter-institutional collaborations to provide exceptional biomedical research and educational opportunities for gifted undergraduates, graduate and medical students, post-doctoral fellows and physicians in Idaho.
To accomplish these aims, the PO will work closely with the COBRE Associate Program Director (APD) to manage the integrated functioning of all internal and external components of the COBRE program as a whole and to collect and analyze data relating to COBRE Program activities. Specifically, the PO will 1) support the PD in the management of the overall program including COBRE grant implementation, evaluation, reporting and tracking of PI and Program productivity benchmarks and budgets; 2) facilitate communications between PIs and between the PD, the PIs and their Mentors, and the External Advisory Committee as they work collectively to transition junior investigators to research independence; 3) support the establishment and functioning of the HPIC facility, to procure and maintain equipment, and to provide project-specialized services and expertise to COBRE PIs and other HPIC users; 4) facilitate recruitment and personnel actions, including those designed to identify and recruit additional investigators to strengthen and broaden the COBRE scientific core or to replace investigators who have transitioned to independent funding; 5) ensure COBRE program compliance with all NIH, IVREF and VA research administration guidelines and policies, and state and local regulations; 6) develop tools to track Program activity and impact and to promote the Centerâ??s resources and expertise; and 7) provide support for the long-term goals of the Center of Excellence in Emerging/Reemerging Infectious Diseases.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Serve as Grant Manager for the COBRE grant award, including holding primary responsibility for the accounting, reporting, and forecasting at the project and program levels.
Assist in the formation and successful functioning of an HPIC core facility on campus.
Analyze program income and expenditures, investigator number and diversity, number of grants submitted, manuscripts submitted and published, abstract presentations given, attendance / participation at scientific seminars and networking events, and investigator honors and awards.
Compile program information for use by the PD and the External Advisory Committee (EAC) to assess the progress and impact of the COBRE program over time and in comparison to other regional institutions and VA non-profit foundations.
Prepare formal reports for the NIHâ??s General Medical Sciences Institute, IVREF, and the COBRE External Advisory Committee.
Supervise Administration Core (AC) staff, including daily program operational services, programmatic and project-related budgetary management, and facilitate human resource needs with IVREFâ??s Executive Director (ED) and Human Resources Specialist (HRS).
Support external and internal advisory and oversight committees.
Interface directly with the COBRE management, IVREF management, and VA R&D Administration.
Develop and deliver reports to PD to ensure program plans are on schedule.
Attend weekly meetings of the COBRE Research Team to ensure communications of administrative, fiscal and scientific concerns.
Work with IVREF and VA Research Administration to ensure COBRE program compliance with NIH, VA and IVREF rules and regulations and with state and local requirements.
Facilitate the transition of mentored investigators to research independence by serving as an informational resource for the investigators, providing interpretation and clarification of funding announcement guidelines, information on personnel and F&A cost estimates, subcontracts, cost sharing requirements and on information/resource sharing requirements.
Review and approve all PI R01 proposals before submission to NIH to ensure compliance with sponsor requirements and with IVREF policies.
Responsible for the submission, negotiation, post-award administration and closing of contracts, grants, sub-contracts and agreements relating to the COBRE award.
Monitors program and project fund budget status.
Keeps informed of current agency rules and regulations and related IVREF policies and procedures, assuring that investigators and other appropriate staff are informed of changes in policy when they occur.
Serves as a resource and interacts with staff and researchers answering questions relating to grant/contract activity (such as submission deadlines, available funding, etc.).
Participates in IVREF Administration meetings and other planning groups as assigned.
Complies with safety and security policies and procedures.
Reports potentially unsafe conditions and unethical practices.
Works well with others.
Other duties as needed.
Carries out supervisory responsibilities in accordance with the organization's policies, procedures and applicable laws.
Directly supervises COBRE administrative staff, including monitoring of work flow, reassignment of tasks where necessary, quality control, and performance and reviews; approves leave and timekeeping; and facilitates training and discipline as needed, in coordination with IVREF management.
Develops and maintains positive departmental employee morale and relations.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge and experience in the administration and management of large federal awards, including guidelines and regulations of relevant federal circulars and notices.
Exceptional ability to multi-task a variety of detail-oriented, time sensitive data and processes.
Ability to adjust to significantly changing workloads and to balance mission critical projects and change processes with day-to-day operations.
Demonstrated ability to provide overall direction to staff and to manage physical and staff resources which includes planning, organizing, prioritizing and detailed monitoring of quality and quantity of work performed regarding day-to-day operations, and short and/or long term projects. This includes the ability to evaluate workload and available resources and adjust schedules and priorities to meet established deadlines while keeping all stakeholders informed of progress.
Knowledge of business management functions and the ability to implement said functions.
Possess skills to read and interpret and apply various granting agencies policies and regulations.
Demonstrated skills to analyze, formulate solutions, and solve problems.
Excellent interpersonal skills, including tact, diplomacy, and flexibility at all levels of interactions. Ability to communicate in a helpful and informative manner and work in a team-oriented environment.
Ability to provide diplomatic leadership in a team oriented environment. Responsible for monitoring progress.
Ability to work independently and effectively with minimum supervision.
Ability to recommend, design, implement or modify electronic systems to facilitate grant administration and tracking of productivity benchmarks and deliverables.
Required Education, Experience and Skills
Bachelor's degree or higher from an accredited four-year college or university in Business Administration or related field plus
Three or more years of related experience and/or training in federal grant administration in a university or other research setting; or equivalent combination of education and experience.
Strong computer skills and experience. (e.g., Microsoft applications, Quickbooks, etc.)
Exceptional organizational skills.
Ability to read, analyze, and interpret common and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Excellent verbal and written communication skills including the ability to effectively present information to investigators, Program participants, public groups, and/or boards of directors.
Ability to utilize standard and advanced mathematical concepts.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of technical and policy-related instructions and deal with multiple abstract and concrete variables.
Other Skills and Abilities
Ability to identify and solve issues independently and collaboratively. Ability to interact with various interpersonal styles using tact and diplomacy. Ability to plan and execute at a strategic and tactical level. Ability to organize and prioritize assigned tasks and initiatives and meet multiple project deadlines. Ability to adjust to abrupt changes in priorities and work comfortably in a fast-paced, deadline driven environment. Ability to professionally function as part of a management team, as well as manage staff and delegate duties and responsibilities. Proficient in the use of computer programs including: Outlook, Excel, Word and Power Point.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
The work environment is that of a typical business office setting. Offices are located in a secured, Biosafety Level 2 laboratory building. The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Salary and Benefits: The incumbent will be an employee of the Idaho Veterans Research & Education Foundation (IVREF), an Idaho nonprofit corporation. The position is full-time, with typical business hours. Base salary range is $72 â?? 76,000 per year, depending on qualifications. Competitive benefits package includes employer sponsored medical, dental, vision, life, and disability insurance; retirement option; employer contribution to payroll taxes; and generous paid time off.
Equal Opportunity Employer: IVREF is an EEO institution. We encourage applications from men and women of all ethnicities and religions, and members of underrepresented groups.
Workplace Safety: All candidates for positions at IVREF must successfully complete a Federal criminal background check. Additionally, IVREF maintains a drug-free workplace.
Interested Applicants: Please submit an application cover letter, full resume and current contact information for 3 professional references as a single PDF file to: email@example.com. Please do NOT have reference letters sent at this time. Review of applications will begin immediately and continue until the position is filled.
IVREF â?? 500 W. Fort St. (Mail Stop 151, Bldg.117), Boise, ID 83702 â?? www.ivref.org â?? (208) 422-1000
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